Adheres to responsibilities of the Treasurer in the Fiscal Officers Manual.

Monitors expenditures of the chapter’s budget and keeps committee chairpersons abreast of such committee’s budget balance.

Is one of three persons authorized to sign all Purchase Order’s (PO’s), Reimbursement Vouchers and checks, except her own.

Disburses all outgoing funds, such as purchase orders, chapter member reimbursements and committee expenses in accordance with the approved budget of the chapter and ensures all check disbursements have two signatures.

Serves as keeper of chapter funds and accounts for all income and expenditures.

Prepares a written and verbal report for presentation at each monthly Executive Board and chapter meeting, and at other times as requested, of the written bank reconciliation, and an annual report at the June chapter meeting. This report will reflect an exact statement of income, disbursements, and summary ledger on a monthly basis.

Balances monthly bank statements and electronic payment processing services/merchant accounts

Serves as a member of the Executive Committee (EC), Executive Board (EB), and as Chair of Budget and Finance Committee.

Distributes and processes chapter expense vouchers for reimbursement.

Works closely with the Financial Secretary to ensure all financial records are accurate.

Deposits all funds in the designated financial institution within two (2) business days of receipt by the Financial Secretary and the Assistant Financial Secretary.

Notifies individuals and the Financial Secretary of checks returned by the bank for insufficient funds and the charge for each returned check.

Ensures the following bookkeeping policies are followed:

1. For issued checks not cashed within 60 days, the Treasurer will send an email and/or letter to recipient to consider the check void within the next 30 days (giving the person 90 days to cash the check). If check needs to be re-issued, the bank fee will be deducted from the total. All outstanding checks will be voided with the bank at the end of the fiscal year if greater than 90 days outstanding.

2. Bank deposit tickets should be dated within two (2) business days of the date funds are received and posted to the cash receipts ledger.

3. Cash, checks, and money orders should be deposited within two (2) business days. Funds should be deposited in an interest-bearing account in order to obtain maximum interest earnings.

4. Accurate adjustments for voided checks should be made to the cash disbursement ledger and reflected accordingly in the monthly summary report.

Serves as the catalyst to contact the chapter President regarding any lapse of eligibility of chapter officers.

Transacts all financial business (collecting funds and writing checks) during, before or after chapter meetings, executive board meetings or any time or place designated by the president and fiscal officers.

Checks relevant budgets prior to issuing checks and shall not disburse funds in excess of the budget line without approval of the chapter.

Ensures voucher process is used for disbursement of funds.

Retains copies of all expense receipts along with reimbursement vouchers submitted for payment.

Responsible for turning books over to Internal Audit Committee two weeks after the fiscal year closes or at the request of Internal Audit Chair.

Must be bonded and ensures the chapter complies with the bonding insurance policies directed by Grand Chapter.

The treasurer shall obtain the following items from the CPA by August 15th :

1. CPA report or opinion letter on the CPA’s letterhead, including CPA signature and license number.

2. CPA prepared financial statements for the chapter for the year ended June 30th.

3. Any books, records or documents given to the CPA for the purpose of the Review or Audit.

Completes and signs the Acceptance of Fiduciary Responsibility Form and remits to Grand Chapter by the established due date.

Performs other duties as noted in the Chapter Management Handbook, the Fiscal Officers Manual, and as directed by Grand Chapter.

Prepares and submits annual fiscal reports by the established due dates.

Submits Grand Chapter funds within 30 days of receipt.

Enters the financial members of the chapter online in the restricted site of Delta Sigma Theta Sorority, Inc.

Maintains all financial records and correspondence in accordance with Delta Sigma Theta Sorority, Inc. Chapter Records Retention and Destruction Policy. (Article VII).