Adheres to responsibilities of the Financial Secretary role in the Fiscal Officers Manual.

Receives, issues receipts for and keeps records of all income and related funds to the chapter.

Provides a receipt for all funds collected within 30 business days.

Is one of three persons authorized to sign bank checks. The Financial Secretary does not sign her own voucher or check. If signature for voucher is required, the Financial Secretary should only sign for the President or Treasurer.

Assists Treasurer in the preparation of Grand Chapter dues payments and annual financial report.

Prepares a written and verbal report for presentation at each monthly Executive Board and chapter meeting. This report will reflect a summarization of all income received for the period excluding interest.

Notifies the Corresponding Secretary and President to alert members via chapter correspondence regarding the amount and deadline of chapter dues, the amount of regional conference and convention fees and dates.

Serves as a member of the Executive Committee (EC), Executive Board (EB), Budget and Finance, and Fundraising Committees.

Serves as a member of the Minerva Circle.

Transacts all financial business (collecting funds and writing checks) during, before or after chapter meetings, executive board meetings, or any time or place designated by the president and fiscal officers.

Maintains a list of all persons who have issued Non-Sufficient Fund (NSF) checks to the Chapter

Collects sign-in sheets after all Chapter business meetings and maintains an attendance ledger.

Records and turns over all funds to the Treasurer to ensure the two (2) business days deposit requirement is met

Prepares the roster of financial members and provide the list to the President

Receives transactions made through electronic payment processing services/merchant accounts in accordance with the current Fiscal Officers Manual and notifies the Treasurer of all electronic payment processing services/merchant account transactions

Provides the Sergeant-at-Arms with the list of all chapter members

When possible, attends finance training workshops

Provides a list of financial members to the Nominating Committee Chairperson by February 1st of the year in which elections are held

Reads and becomes familiar with the Fiscal Officers Manual and Chapter’s Financial Policies and Procedures

Is responsible for turning over all financial books to the Internal Audit Committee after each quarter and fiscal year closes or at the request of the Internal Audit Chair

Maintains all financial records and correspondence in accordance with Delta Sigma Theta Sorority, Inc. Chapter Records Retention and Destruction Policy. (Article VII)